#Save ics file to outlook calendar how to
For more details on how to do this see: Adding commands to the Home or Message tab of the Ribbon.Īdding the Forward as iCalendar command to the Appointment tab involves quite some clicking but can save you quite some clicking in the future as well. For instance, a new Group on the Appointment tab. Scroll down “Forward as iCalendar” (the second one with the icon in front of it) and then add it to the Ribbon tab and Group of your choice. To add it to the Ribbon, you must choose “Customize the Ribbon…” and set the command dropdown list to “All Commands”. To quickly add it to the QAT, right click the Forward as iCalendar command and choose: Add to Quick Access Toolbar. When you’d rather use the mouse, you can add the command to the Quick Access Toolbar (QAT) or Ribbon as well. To save a few clicks, you can use the keyboard shortcut CTRL+ALT+F to execute the Forward as iCalendar command as well. Keyboard shortcut or customize the QAT or Ribbon
Quickly create an ics-file for any Calendar item by using the Forward as iCalendar command.
Close the message and, when prompted, choose not to keep any changes. From the message that opened, drag and drop the ics-file to an opened File Explorer window, your Desktop, another message that you are composing or one of the many other possible drag & drop locations. Now, the next option you will see in Save as dialogue box is Detail. Now in the Save as dialogue box, look for the Date Range and from the drop-down menu there select a specific number of days, or just select the Whole Calendar. From the menu choose: Forward as iCalendar. Once you have opted for the ICS format, click on the More Options option. From the Appointment or Meeting tab, click on the down arrow of the Forward button. In your Calendar, select your Appointment or Meeting that you want to save as an ics-file. You can drag & drop this attachment out of the message and into a File Explorer window or another message. Choose the location to save the calendar and click on the More options. Now, go to the File menu and select the Save Calendar option. Select the Calendar which you want to save in ICS format. This will create a new email messages with the selected Appointment or Meeting attached as an ics-file. Open your Outlook application and click on the Calendar icon. The trick to create an ics-file of your Calendar item by drag & drop is to first select the Forward as iCalendar command. This is often still faster than choosing File-> Save As to save the Calendar item as an ics-file in the correct folder. However, with a few additional clicks, you can still use the drag & drop method to store Calendar items in the ics-format. Unfortunately, you can’t change the default drag & drop behavior to save Calendar items as ics-files when dropped into a File Explorer window or another message. While this might make sense for saving emails, I’d rather save my Calendar items as ics-files.Ĭan I somehow change the drag & drop format for Calendar items to ics-files? I would like them to be able to click on the link and for it to open the file automatically and add it to the calendar.When I drag and drop an Appointment or Meeting from my Calendar into a File Explorer window or another messages, this Calendar item is being saved as an msg-file. 
The contact then has to click on the 'download' button and open it, then save it manually to the calendar.
When the link is clicked on the email though, it opens a webpage that looks like this. The link in the HTML email looks like this: ics file which I then uploaded into Salesforce as an externally available document. I created the event in Outlook, saved it as a. I have an HTML email that I need to send to contacts with an option to book a calendar event directly from the email.
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